Sr Executive Assistant - Boulder, Colorado

The Senior Executive Assistant serves as the primary point of contact and trusted partner to the CEO, providing end-to-end executive support across a complex global organisation. The role owns scheduling, meeting logistics, travel and expenses, meeting readiness and follow-through, and works closely with an Executive Assistant who supports the Chief Business Officer. It also coordinates with the Executive Leadership Team, Board members, internal and external stakeholders, and may partner with a Chief of Staff as the executive office evolves.

• Serve as the principal point of contact for the CEO, providing coordinated, high-quality support to ensure the CEO operates effectively and efficiently across a complex global organisation.
• Own and optimise the CEO's calendar across multiple time zones, prioritising requests, resolving conflicts, protecting focus time, ensuring schedules align with strategic priorities, and coordinating joint commitments with the Executive Assistant to the CBO.
• Manage the CEO's domestic and international travel, including bookings, itineraries and changes, and prepare and submit expenses in line with company policies
• Coordinate shared, group or complex travel and related expenses for additional executives with the Executive Assistant to the CBO and other support teams, share workload during busy periods, and provide reciprocal travel and expense cover during absences.
• Develop meeting agendas in partnership with the CEO and relevant internal and external stakeholders, coordinate pre-reads, briefing materials and talking points, confirm readiness, ensure the CEO is fully prepared, and work with the Executive Assistant to the CBO on preparation for joint meetings.
• Attend key meetings as required, accurately capture decisions, actions, owners and timelines, communicate next steps, and maintain disciplined follow-through.
• Draft and manage high-level correspondence, act as a trusted liaison with internal and external stakeholders including members of the Executive Leadership Team and their support teams, and build strong, trusted relationships across the organisation, partnering with the Executive Leadership Team
• Functional leaders and other internal and external stakeholders to deliver seamless support to the CEO, share information
• Align priorities and coordinate effectively across teams while maintaining clear accountability for the CEO's needs; work closely with the Executive Assistant to the CBO on joint commitments, workload coverage and continuity of support
• And partner with a Chief of Staff or similar role as the executive office evolves.
• Own coordination of the CEO's engagement with the Board of Directors and relevant committees, including monthly and quarterly in-person meetings, managing the CEO's calendar, agendas, materials, logistics and timely follow-up
• Coordinate broader C-suite meeting logistics with Board members, Executive Assistants and internal stakeholders, working with the Executive Assistant to the CBO on the CBO's participation while each assistant retains ownership of their designated leader's preparation and arrangements.
• Support the planning and execution of leadership offsites and other key team meetings, including agendas, stakeholder coordination, logistics oversight and post-meeting follow-up; lead planning and preparation for the CEO's activities and engagement at major events
• Including IRONMAN and 70.3 World Championships, UTMB World Series Finals and other events such as IRONMAN Pro Series events, liaising with key internal and external stakeholders to schedule meetings, community engagements and media appearances, ensure coordination and delivery of briefing materials
• And work with the Executive Assistant to the CBO on shared engagements and CBO support when on-site.
• Handle highly sensitive matters with sound judgment and strict confidentiality, and manage occasional personal arrangements where needed to protect executive time and enable the CEO to perform at the highest level.
• Identify opportunities to simplify executive support, strengthen coordination and improve the quality and consistency of service across the executive office; contribute to a positive, inclusive and respectful culture by demonstrating professionalism, accountability
• Collaboration and open communication, embrace IRONMAN's BE ICONIC mindset, take ownership, continuously look for ways to improve how we work and the experiences we deliver, and act as a culture carrier recognising that individual behaviours shape the experience of athletes, volunteers
• Colleagues and partners.

• Proven experience providing end-to-end support for a C-suite executive, including scheduling, travel and expense management, with the ability to work collaboratively with other executive assistants to share workload and provide absence cover.
• Experience serving as a senior point of contact for executives and managing relationships with Board members and senior stakeholders.
• Demonstrated experience preparing agendas, coordinating executive-level materials and driving action follow-through.
• Prior people-management experience, with the ability to set priorities, coach and develop a direct report.
• Exceptional judgment, discretion, communication and organisational skills.
• Ability to manage competing priorities, anticipate needs and remain calm in a fast-paced environment.
• High cultural awareness and confidence working across geographies and time zones.
• Advanced proficiency in Microsoft Outlook, Teams, Word and PowerPoint.
• Willingness and ability to travel domestically and internationally when required, including approximately 7-11 trips annually and occasional weekend travel.

• Experience in a complex global organisation.

• Tampa or Colorado office based.

Its purpose is to inspire people to unlock their greatest potential through sport, and its BE ICONIC vision focuses on building the most loved brands, producing inspiring events, and fostering deeply engaged communities.