CAA ICON – Project Controls Manager (San Antonio)

The Project Controls Manager is responsible for consolidating all project expenditures and forecasted expenditures into CAA ICON budget reports and forms, and for monitoring and reviewing the accuracy of the overall project budget, including hard and soft costs, committed and uncommitted amounts, risk and exposures, project cost documentation, invoices, pay applications, and draw requests. The role focuses on all aspects of cost management and tracking and on facilitating the resolution of any potential scope changes, delay claims, or design impacts. Cost controls are a focal point of the firm's management of projects, and maintaining accurate reports is of paramount importance.

• Serve as the key point of contact for the client group's CFO, Controllers, and finance departments.
• Manage all aspects of cost management, including tracking, forecasting, and resolving potential scope changes, delay claims, design impacts, cash flow, and payment requisitions.
• Maintain and update all aspects of the project budget and cash flow, including budget transfers, client-approved adjustments, exposure logs, and contingency adjustments, and obtain client signatures for all budget adjustments on the appropriate forms.
• Maintain and update the project exposure log and incorporate and monitor other relevant cost logs from contractors and consultants.
• Prepare detailed cash flow analyses with regular updates and maintain project cash flow projections.
• Coordinate with the client's financial department regarding the forecast of costs, including any project schedule issues or known financial issues.
• Manage monthly billings and payment applications, including tracking, forecasting, and resolving any discrepancies between invoices, payment applications, and the project budget.
• Set up and maintain an internal invoice tracker and ensure it is in alignment with the project budget.
• Evaluate, offer recommendations on, and adjust as necessary all contractor payment applications (design and construction) to ensure accuracy with work-in-place, stored materials, and compliance with specified quality of materials, systems, and installations.
• Lead invoice and payment coordination with the client, lenders, contractors, and consultants.
• Lead monthly lender site-walks and pay application review meetings, and weekly or bi-weekly budget review meetings with the client and other stakeholders.
• Assist the Project Executive during the pre-construction phase in finalising construction costs, including the review and negotiation of the Guaranteed Maximum Price (GMP).
• Monitor and track the use of any allowances or contingencies during the construction phase, whether used by the contractor and/or the client.
• Analyse change order requests and additional service requests, and respond in a timely fashion to delay notices, time extension requests, and submitted change orders and/or additional service requests.
• Engage others as required to understand a change and its cost implications in order to negotiate terms and conditions with the contractor and/or design team before the work is performed.

• Bachelor's degree in Finance, Engineering, or Construction Management (or a related field).
• 5-7 years of related experience, including supervisory/managerial experience.
• Advanced experience with using the Microsoft Office Suite, specifically Excel.
• Comfortable working in a fast-paced, team-oriented environment.
• Ability to clearly communicate, deliver presentations, simplify and explain variances and issues to a team, and propose solutions.
• Strong attention to detail with strong analytical skills.
• Self-starter with the ability to work independently and in a team environment.
• Travel as required to meet the needs of the client/project.
• High-level understanding of Design Build and CMAR agreements.
• Good understanding of FF&E procurement.

• Paid vacation/holidays, paid sick time, paid parental leave and other paid leaves of absence, NICU leave, and bereavement resources.
• 401K plan, flexible spending accounts (health care and dependent care), health savings account, voluntary life and AD&D insurance, employee perks, and commuter benefits.
• Voluntary benefits employees may elect to participate in
• Including dental and vision insurance
• Competitive compensation and benefits package for all regular full-time employees.
• Company pays 80%-100% of the cost of medical, basic life and AD&D insurance, telemedicine, and employee assistance and mental health counselling in person, virtually, or through text.
• Adoption benefits, educational assistance, mental health resources, and an employee assistance plan.
• Other statutory mandated benefits.
• Eligibility for a discretionary bonus.

CAA ICON is a division of leading entertainment and sports agency Creative Artists Agency (CAA) and is the industry's leading owner's representative and strategic management consulting firm for public and private sports and entertainment facility owners/operators, professional franchises, and leagues.