Sporting Fashion & Goods
Senior Executive, Logistics
Mid Level
PUMA, Indonesia
in office
Full time
Job description
About the Role
This role manages importation permits, PI quota, customs clearance, shipment coordination, reporting, vendor invoices, and documentation for logistics operations. It works cross-functionally with internal teams such as Planning, Sales, and Merchandising, and external partners including forwarders, customs brokers, IOR vendors, and 3PL providers. The position supports efficient inbound and outbound logistics while ensuring compliance with Indonesian import regulations and customs requirements.
Key Responsibilities
- Manage Indonesian importation permits and requirements, monitor regulatory changes, and ensure all necessary import permits are fulfilled.
- Manage PI quota by forecasting requirements with stakeholders, submitting and monitoring quota submissions, partnering with customs brokers on utilisation and INSW realisation, and coordinating with IOR vendors to secure additional quota.
- Manage KSO inspection processes, including VO submission, monitoring inspection issues, and ensuring correct VO forms with HS codes and material descriptions.
- Manage SNI and K3L permits and submissions where applicable, and handle royalty (RMC) calculation declarations on PIB and regular VDVP reporting.
- Control and monitor pre-shipment and shipment arrangements, coordinating with Planning, OL, forwarders, and customs brokers on bookings, shipment modes, FCL efficiency, schedules, and resolution of backlogs or bottlenecks; monitor the Inbound Tracker for delayed bookings and obtain reasons.
- Control and monitor post-shipment customs clearance, coordinating with customs brokers to ensure smooth on-time clearance and KPI achievement, and ensuring shipping documents are available before port arrival or within approved timelines.
- Approve and confirm shipping documents (Invoice & Packing List, BL, COO, LS certificate) and customs declarations (PIB), ensuring correctness of CIF value, COO implementation, HS code, duty, safeguard duty, VAT, withholding tax, voluntary royalty declaration, and material descriptions.
- Control and monitor PIB e-billing payment, SPPB, and goods delivery to warehouse.
- Prepare on-time reports and forecasts, conduct 12x cross-functional review meetings with internal and external stakeholders, organise and monitor the Inbound Tracker twice weekly, and monitor PI quota realisation through INSW and non-quota realisation via Inatrade.
- Organise and maintain the digital documents library for shipping and customs declaration documents, coordinate with 3PL to obtain and store documents, maintain library summaries, support logistics ad hoc activities such as customs audits, MoT audits, and logistics inbound projects
- Handle documentation and filing, create invoices and packing lists for export shipments, follow up 3PL invoices for payment, create vendor POs, and submit POs for approval to HOD and Finance.
Required Experience & Qualifications
- Minimum 2-3 years of relevant experience in logistics operations.
- Bachelor Degree/Higher Diploma in Logistics or relevant studies.
- Flexibility.
- Analytical Thinking/Problem Solving.
- Customer Focus.
- Teamwork.
- Functional Skills: Logistics.
- IT Skills: Microsoft Office (Word, Excel, PowerPoint, Access).
Preferred Skills
- English language skills.
The Application Process
Applications are submitted online by uploading an application. Every application is reviewed by real people committed to fairness, transparency, and equal opportunity.
- No automated systems or AI tools are used to make hiring decisions.
- AI may be used for isolated organisational steps such as scheduling interviews.
Create your account to access job details
Unlock full job descriptions, apply in seconds, and get access to roles matched to your experience and interests.
