Office Administrator (Part Time)

The Office Administrator provides general office support through a variety of clerical activities and related tasks, acting as a liaison between the local Region and Red Bull Distribution Company's (RBDC's) Finance and Human Resources Service Centre. The role supports the regional administrative needs of the General Sales Manager and branch operations, which may span multiple locations, and covers human resources, finance, and sales support functions. The post holder is expected to embody the RBDC values of professionalism, focus, passion, and responsibility.

• Support the regional administrative needs of the General Sales Manager and the branch operations, which may include multiple locations.
• Manage all office administrative activities, including daily mail and FedEx/UPS package deliveries and shipments, ordering office supplies, maintenance of office equipment, and other day-to-day office operations.
• Provide support to the RBDC Finance Shared Services Centre with daily route paperwork, payroll processing, and customer account inquiries.
• Perform the Encompass Route Accounting System daily balancing function for all routes in the assigned facility and ensure all necessary documentation is collected.
• Act as a key partner to the HRBPs by consulting on questions regarding key HR policies and procedures.
• Assist the RBDC HR Department with new hire paperwork completion, timecard tracking support, recruiting paperwork, and answering general HR process or policy questions.
• Answer all incoming office phone calls professionally and ensure all calls are directed accordingly.
• Ensure proper filing and follow the proper record retention policy for pertinent documents.
• Plan, coordinate, and organise various meetings and events.
• Code and obtain General Manager approval for all operating expenses.
• Support sales with Tell-Sell calling duties where applicable.
• Assist employees in maintaining records required for compliance with internal policy and state and federal regulations, including driver logs, records of fuel purchase, mileage records, trainings, and other records required by law.
• Work collaboratively across the organisation and share best practices.
• Lead by example and adhere to company standards and Red Bull values.
• Represent the company and the Red Bull brand professionally when in the market.

• Strong verbal and written communication skills.
• Ability to set and handle multiple priorities.
• Exceptional time management skills and punctuality.
• English language proficiency.

• Prior customer service, human resources, office management, and accounting experience preferred.
• Accounting experience is a plus.
• Additional languages are an advantage.