Associate, Business Operations (External Agency Employee)

The NFL Films Commercial Operations and Business Affairs Department oversees business operations, strategy, and deal negotiations for NFL Films. The Business Operations Associate provides operational support across key areas of the NFL Films business, managing essential systems and workflows and coordinating employee and business partner initiatives. The role works closely with NFL Films leadership, League departments, external vendors, and business partners, and suits someone who thrives in a creative, collaborative, and fast-paced environment.

• Manage the creation of POGA contracts for production projects and syndication, reviewing incoming requests, manually creating new project contracts, and distributing assigned contract numbers to the internal stakeholders who need them to keep projects on track.
• Facilitate deal-execution workflows and new vendor onboarding through the contract lifecycle management system, partnering with internal teams to move agreements through execution, and create purchase orders and process invoices for Business Operations in line with company policies.
• Lead the planning and execution of internal employee events and engagement programmes, from concept, budgeting, and vendor coordination through day-of execution, managing timelines, invitations, RSVPs, logistics, and post-event follow-up.
• Track event-related vendors, such as caterers, through the onboarding process and maintain an accurate, up-to-date record of all onboarded vendors.
• Provide cross-functional operational support for tax credit reporting and analysis.
• Develop and maintain Airtable systems that support business operations across multiple groups, including project billing readiness and status updates for timely invoice preparation, budget and expenditure tracking, revenue reporting, ACA tracking
• And third-party Entertainment Requests for use of NFL intellectual property.
• Maintain production and footage usage trackers to ensure accurate project information, licensing compliance, and timely reporting across the NFL Films business.
• Monitor licensing and website inquiries, route requests to the appropriate internal contacts, and maintain accurate client and vendor records to support ongoing business relationships.
• Manage internal employee communications by drafting, editing, and distributing content for newsletters, the NFL Films Intranet, and informational monitors throughout the building.
• Facilitate senior leadership business partner visits, including scheduling meetings, developing day-of itineraries, arranging building tours, coordinating internal participation, and providing on-site support.
• Support additional business operations initiatives, special projects, and other responsibilities as assigned.

• 3-5+ years' experience in a business operations environment.
• Bachelor's degree or equivalent experience.
• General knowledge of the production and media industry.

• Working knowledge of Airtable or comparable databases and workflow platforms, as well as contract lifecycle management systems.
• Proven ability to enhance processes and workflows by implementing solutions that increase efficiency and reduce manual effort.
• Familiarity with production and media operations, including production tracking and footage usage compliance.
• Background planning and executing internal employee events and coordinating business partner visits, including timelines, invitations, RSVPs, vendors, catering, logistics, and day-of execution.
• Ability to support internal communications, including newsletters, intranet content, and digital signage.
• Ability to partner across departments on agreements, requisitions, payment processing, and other operational needs.
• Excellent organisational, prioritisation, verbal, and written communication skills.
• Detail-oriented and able to work independently and collaboratively while managing multiple priorities in a fast-paced, deadline-driven environment.

• 40 hours per week, in office.
• Requires onsite presence at an NFL office or stadium location; remote and/or hybrid working options are not offered.
• No relocation assistance will be provided.
• Is with one of the NFL's third-party agency partners that provides services to the NFL; the individual selected will be an employee of that third-party agency and not the NFL.
• The assignment to provide services to the NFL will be limited in duration but may be extended for an additional period by agreement between the NFL and the agency.

• Comprehensive benefits offerings are available; further information is provided by the NFL.
• All compensation, benefits, and other terms and conditions of employment are handled by the third-party agency.

The NFL is committed to building an inclusive work environment that reflects its fan base, providing an environment of mutual respect where equal employment opportunities are available to all employees and applicants. Its core values are respect, integrity, team responsibility, and resiliency, and its leadership attributes include building talent, executing, inspiring, living its values, knowing the business, and thinking big. In-person work at NFL offices is a top priority because it allows employees to collaborate more effectively, build stronger connections, and maintain the culture that drives success.