Assistant Administration Manager (Secretary)

Supports the Head of Department within the Property Department. The Property Department provides integrated, customer-centric, sustainable and cost-effective asset management, development management, project management and facilities management services to key Business Units. The role manages the Head of Department's office, provides executive and administrative support, and coordinates team workflow and submissions.

• Manage the office of the Head of Department and act as the primary contact point for staff, stakeholders and external parties.
• Provide full administrative and secretarial support to the Head of Department, including proactively managing the diary, scheduling appointments and ensuring commitments are met.
• Support the coordination of daily priorities and flag important items or conflicts to the Head of Department.
• Arrange travel schedules; organise meetings, conferences and workshops; and prepare agendas, meeting materials and minutes.
• Assist with staff onboarding and off-boarding processes and other HR-related matters.
• Maintain efficient electronic filing systems and facilitate document sharing.
• Coordinate the team's day-to-day workflow and review submissions to ensure timely, accurate and compliant delivery, proactively following up with team members on outstanding items.
• Provide guidance to team members on administrative processes, submission requirements and document standards.
• Assist in the preparation of departmental budgets, the Property Operating Plan, organisational charts and other related documents.
• Maintain an inventory of Facilities Management Assets and perform ad-hoc duties as required to support the team's effectiveness.

• A minimum of 10 years of relevant work experience in operations, administration, or secretarial support.

• Tertiary education or degree holders in Business Administration, Secretarial Studies, or related disciplines.
• Relevant work experience in sizable organisations.

• Benefits package

The Hong Kong Jockey Club is a world-class racing club founded in 1884 that acts continuously for the betterment of society. The Club has a unique integrated business model comprising racing and racecourse entertainment, a membership club, responsible sports wagering and lottery, and charities and community contribution. Through this model, the Club generates economic and social value for the community and supports the HKSAR Government in combatting illegal gambling.