Executive Assistant

This role provides direct administrative support to the Executive Vice President of Distribution for Red Bull North America. It encompasses executive support, event and meeting coordination, presentation and communication support, planning and analysis, business process improvement, and administrative tasks. The position works across Distribution departments and with various stakeholders, including the EVP's direct reports and department heads.

• Provide direct administrative support to the Executive Vice President of Distribution, including calendar management, meeting coordination, and domestic and international travel arrangements.
• Plan and orchestrate meetings and conference calls across teams, run staff meetings with agenda coordination, and circulate timely action-oriented recaps.
• Process forms and expense reports, ensure tasks and projects are completed correctly and on time, and proactively communicate follow-up information on all matters.
• Lead the planning and production of department-level activities, including off-sites, workshops, and team-building events.
• Manage and communicate executives' calendars, assist with time management and prioritisation, maintain the department calendar, and schedule regular and one-off department meetings with agendas and minutes.
• Provide administrative support to Distribution departments and their respective department heads as needed.
• Create high-quality PowerPoint presentations for the EVP and other team members, liaise with various departments to communicate information, analysis, or reports, and route contracts through approval and signature.
• Contribute to long-term strategic missions, objectives, and KPIs
• Provide thorough analyses of business goals
• Identify helpful and harmful factors
• Develop scorecards, trackers, tools, and reports
• Provide quantitative analytic support And evaluate resource utilisation across business segments and functions.
• Work with department leads to map and document end-to-end processes, conduct focus group interviews, collect, codify, and implement best practices from HQ, and share them nationally where appropriate.
• Evaluate applications and/or workflow processes and recommend process improvements or automation opportunities, and develop improvements to the business planning process to increase productivity and efficiency.
• Manage business planning timelines and deliverables, partner with project leaders on documentation and tracking of project milestones, schedules, and resource needs, and develop, enhance, and monitor project management methodologies to ensure streamlined processes and successful project delivery.
• Organise and maintain team calendars, schedule appointments, meetings, and workshops, take minutes, make travel arrangements and verify costs, assist with meeting and call preparations, manage internal communications and correspondence, support onboarding
• Verify invoices and support budget management (FRE, SRE, TRE, budget closing, invoicing, tracking, and re-charges), carry out small projects and research, and perform other administrative duties as assigned, such as ordering office supplies and sending FedEx.

• 5+ years' experience in positions related to sales and distribution with strong analytical skills.
• Understanding of P&L and business drivers.
• Understanding of business insight/category management principles.
• Strong MS Office skills: Outlook, PowerPoint, Excel, and Word, with very proficient ability.
• Strong written and verbal communication, including professional writing skills for internal emails.
• Capable of working well with diverse personalities.
• Excellent organisation and project management skills.
• Strong interpersonal and influencing skills.
• Professional and polished communication style.
• Actively listens and expresses ideas/thoughts effectively.
• Ability to work with multiple managers and personality types.
• Works within and outside formal lines of authority.
• Patient and humble, partnering effectively with various stakeholders.

• Familiarity with database-related tools such as Circana is a plus.
• Experience in coordinating large events and meetings is preferred.